Question by O’Brien/Ewing Wedding: HUGE Wedding Reception problem?
I have chosen a wonderful place to hold my reception, or so I thought. I just found out that the dance floor, which I was told was moveable, can no longer be moved. The problem with this is that the location that it is in does not meet what I am looking for AT ALL. They have the dance floor on one side of the room and all of the tables on the other. I actually turned places down becuase of this set up.
I do not like it because the people who are in the back can not see the dance floor 9 times out of 10 (i know, I have been seated in the back before). I wanted the dance floor in the center of all the tables. They are now telling me they can’t move the dance floor —
What do I do?? I am getting sick by the thought that I am 3 months before getting married and I booked this location a year ago and am now just hearning this when I confirmed that it could be moved when I booked last year.
Please help!!!
Also, the tables can not be positioned around the floor so that everyone will be around it. The room as it is currently set up, need to go long ways, if that makes sense.
It is not in the contract, I didn’t think to get it in the contract since I had seen it 2 different places. The person who we booked with did leave. I have spoken with the owner and she told me that they can not move it because of the labor involved and that it may scratch thier floor or tear thier carpet.
It has nothing to do with how many people I have (room holds 300 w/ dance floor — I am having 150 max) and the dance floor is on that breaks apart into pieces and is supposed to be moveable.
Best answer:
Answer by Shainalyn
girl, if you can’t have the absolute perfect wedding you always dreamed of, live with it! if you really love the guy,and the guy really loves you, he’ll understand if you have to change where it is, or wait awhile. your wedding is going to be special, no matter what time or where it is.
What do you think? Answer below!
I’m not going to tell you it’s really no big deal, although….
I’ve been too tons of weddings and for the most part while people are dancing, other people are talking and if they want to watch the dancing taking place, they move into seats around the dance floor perimeter. It will be fine, enjoy your wedding planning.
FIRST OF ALL TELL THEM YOU WANT SOME OF YOUR MONEY BACK DUE TO THE FACT THAT THEY TOLD YOU THE FLOOR COULD BE MOVED AND NOW IT CANT .YOU CAN CALL YOUR LOCAL PARTY RENTAL STORE MOST OF THEM RENT DANCE FLOORS AND THEN YOU CAN PUT IT WHERE EVER YOU WANT THIS WAY WHAT THEY REFUND YOU ON THERE LACK OF COMITMENT YOU CAN USE TO RENT THE DANCR FLOOR ….. GOOD LUCK!
If it’s really that important to you, you’ll need to demand that the dance floor be moved as originally agreed upon, or get your deposit back and find another place that suits you better. You could also choose to accept it the way it is and work with it. There are lots of things that will go wrong when planning a big wedding. You’ll need to learn which battles to fight and which ones to let slide or you’ll drive yourself crazy. Hang in there–you’ll be able to work it out one way or another.
i agree w/ the first answer… but the place that you rented lied to you and owes you something. you booked this place based on the fact that the dance floor could be moved, if they cant follow thru w/ what was promised…. they need to fix it.
Move the tables. You could possibly arrange the tables around the dance floor, or at least closer to it. It is usually not a big request to have the tables moved. Most venues have to set up the tables differently for each event anyway.
Worst case scenario, most people will crowd around the dance floor standing to watch the first dance and take pictures, etc.
After the formal dances, most guests will be on the dance floor and/or will leave, and the remaining guests who wish to sit can move up to the empty tables.
I don’t think this will be as big of deal as it seems on paper. Talk to your venue, and see what can be done.
I would not get rid of a venue I liked in every other way just over the dance floor. That said, if you want to consider a new venue, you might have grounds to terminate your contract and get your money back if they promised you something they cannot fullfill.
Good luck on your big day!
I understand your frustration. I like the dance-floor in the center set up better too. (That’s how we had ours.) But at this point, I’m not sure there’s anything you can do. With 3 months to go, I wouldn’t want to try to find another location. You’d be out time and money! Maybe there is some way your venue can compensate you for THEIR mistake. Good luck.
If you signed a contract, you are now free to back out of it. Provided you can find an alternate venue.
Is it possible to work with the venue to see if something else can be done? One person suggested renting a portable dance floor from an event rental company. Perhaps the venue administrators would be willing to pay for this rental to fulfill thier end of the contract…
Good luck!
Well, I would reconfirm that the dance floor cannot be moved with the manager of the facility (no one else–go straight to the top), and I would remind the manager that when you booked the location A YEAR ago, you were specifically told that it could be moved by ________(person who sold you the place). I would remind the manager that you chose the location based on ____’s assertion that the dance floor could be moved. I would remind the manager that you paid them MONEY based on ____’s assertion and claim that the dance floor was able to be moved. I would then tell the manager (be very professional through all this) that you paid the money, signed the contract, etc., based _________’s claims that the dance floor was able to be moved to the center of the floor, so this is now THEIR problem to solve. Use the person’s name (their employee) frequently here, so that he/she understands what their employee respresented their venue to be. Then simply state that on YOUR wedding day, the dance floor will be in the previously agreed upon location–in the center of the room, not the back or off the a side, since that’s what you’re paying for.
Then, I would also start hunting down an alternate location (assuming you have the funds for this), that will be set up to your specifications. If you wind up having to change locations, I would (after the wedding) file a lawsuit against the first venue sueing for the deposit that you paid them (that they probably won’t give back w/o a suit being filed), and also for your invitations having to be reprinted (if you’ve already done that) and any other expenses you’ll be out due to their misrepresenting their location in the contract.
i really wouldnt worry about it. you have three months till the reception and you are probably stressing out like me ( mine is in june). i understand it is imporant to you but everything will be just fine!!!! most people really dotn pay too much attention to the dance floor anyway.
I’m a bitch, so my wedding will have to be perfect, there is nothing wrong with post poning the wedding. I know that some people don’t like to dance at weddings so have something else for them to do at the tables. Like a game, questioniers about the two of you, or comments about the wedding or have a camera, only at the back tables so while people are dancing, those who don’t like to dance can take pictures.
everything purly said. if you have to, get your money back and get a new place.
They need to do one of three things
1. give you a monetary discount for the broken contract
2. make it work
3. reimburse you and find somewhere else to get married.
They broke the contract, you can walk and find somewhere else to get married…. if you can find another place it time.
If not oh well! It’s really not the end of the world being as most people don’t stay in one place the whole time anyway.
A lot of people are telling you to break the contract, but be careful, unless it is written in the contract that the dance floor would be moved and the venue set up as verbally agreed upon, the hall is not legally obligated to give you your deposit back. A verbal agreement means nothing, particularly if you are the only person who can recall the conversation (and I imagine that you are). You would probably have to take them to small claims court to get your deposit back.
Perhaps try to work something out with them. Why can’t they move the dance floor? Is it a labor issue? Cost issue? Is it because they don’t want to move it again for an even they have the next day?
One option may be to tell them that you don’t want a dance floor at all, and they need to break it down. Then see if you can rent a dance floor that can be set up in the center of the room as you want.
Again, to all brides, GET IT IN WRITING…whatever you ask for. Before you sign a contract, make sure that you make your own contract indicating all verbal agreements and that they sign it as an addendum to their contract. This goes for everything you sign and put money down on.
With only 3 months before the wedding and the invitations I assume are already printed and almost ready to be mailed, you might want to step back and think a minute….if could be very costly if not impossible to find another place on such short notice. I would make an appt. asap with the manager of the venue to discuss your options. If you were lucky enough to get this statement in writing, the manager will need to take responsibility and work it out somehow.
However, there could be safety or fire laws preventing them from now moving the dance floor. If your guest list is now larger than you originally proposed, perhaps this arrangement is the only way to accommodate your numbers. I would talk with the manager to come to some compromise. Sure the venue could lose your booking, and they know your options to change will be costly. I would bring any contracts or info you were given at the time of your booking. The person who told you a year ago may no longer be there. So now is the time to reconfirm your expectations, costs, and other details of the day. See what the manager is willing to do to make you happy. Getting your money back may consist of adjustment on your costs, added extras. The venue may consider renting another dance floor to bring in for your wedding if their floor cannot be physically moved. Having two dance floors may be an option. I would consider all options before you choose or do something emotionally without realizing the ripple effect of your decision. You must have chosen this venue for many other reasons than the dance floor, consider those reasons also.
I know you are disappointed, but in the grand scheme of things, having all the other details work out perfectly it so much more important. I have seen guests just get up and dance any where if the dance floor was too crowded or too far away. Take someone with you to listen for the details.
And good luck, it will work out okay and you will have a really nice wedding.
Oh no! What a bummer- Can you rent a dance floor and put it in the middle? Then just put tables over the original one?
Admittedly I haven’t read all of the answers in detail so this may be a duplicate, but my suggestion would be that since they can no longer move their dance floor and since your heart is set on a certain set up which is the reason you booked their facility, insist they rent a dance floor and put it in the middle of the room.
Good Luck!
Whether is’ supposed to be movable or not, it’s not in the contract and the owner has explained why it can’t be moved. If the room seats 300 and you only have 150, most of if not all of the guests will be close enough to see the dance floor if they want to. If they can’t, they can always get up and move so they can see the special dances if they want to. There’s really nothing you can do to get out of the contract and even if you could with it being three months before the wedding, finding another venue would be difficult if not impossible and I can pretty much guarantee you won’t find a place with a moving floor that’s available.
talk to management and see if they can rearrange the tables so fit.